Executive Administrative Assistant

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology of #TeamAmex.

Overview

We are looking for an experienced Executive Assistant who will play a critical role in supporting the leadership team within the Head Engineer organization. This individual will serve as a key liaison between the executive leadership and various internal and external stakeholders. The successful candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and contributing to the overall efficiency and effectiveness of the Engineering leadership.

Key Responsibilities

Calendar Management

Efficiently manage the complex calendar of the Vice President of Engineering/Head Engineer, ensuring that meetings, appointments, and deadlines are met. Prioritize and schedule appointments, anticipating the needs of the Head Engineer to optimize their time.

Communication and Correspondence

Act as the primary point of contact for the Head Engineer, screening and prioritizing emails, calls, and other communications. Draft and edit correspondence, reports, and presentations on behalf of the Head Engineer.

Meeting Coordination

Coordinate and schedule internal and external meetings, including team meetings, conferences, and industry events. Prepare meeting agendas, gather necessary materials, and ensure that the Head Engineer and team are well-prepared for all engagements.

Travel Arrangements

Arrange domestic and international travel for the Head Engineer, including flights, accommodations, and transportation. Prepare detailed itineraries and provide necessary travel-related information.

Confidentiality

Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality regarding strategic initiatives, company plans, and executive discussions.

Documentation and Record-Keeping

Maintain accurate and up-to-date records, files, and documentation related to the Engineering leadership. Assist in the preparation of reports and presentations as needed.

Project Support

Provide support on special projects and initiatives led by the Head Engineering organization leadership. Collaborate with other departments and teams to ensure seamless execution of projects.

Qualifications

Proven experience as an executive assistant or similar role supporting Senior Leadership Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant tools. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Discretion and trustworthiness when handling confidential information.

If you are a proactive and detail-oriented individual with a passion for supporting high-level executives in a dynamic engineering environment, we invite you to apply for this exciting opportunity. Join American Express and contribute to shaping the future of technology.

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.