Executive Assistant

Are you ready to join a dynamic team at the forefront of healthcare innovation? Our client is seeking a proactive and detail-oriented Executive Administrative Assistant on a direct hire basis to provide crucial support to our Senior Leadership Team. This role offers a unique opportunity to be at the heart of our organization's operations, contributing to the team. This position is 5 days a week onsite in KOP, PA.

Why Join Us?Impactful Work: You'll play a pivotal role in facilitating communication, organizing important documents, and ensuring seamless coordination between departments. Professional Growth: Access ongoing training opportunities to enhance your skills and expand your knowledge in the healthcare industry. Collaborative Environment: Join a supportive team dedicated to making a difference in the lives of others. Foster meaningful relationships and make lasting connections.

Perks, Pay, Benefits$60-65k to start401k, Medical, Dental, VisionGrowth & Longevity

Key Responsibilities:Documentation management, typing, editing, and composing correspondence, schedules, spreadsheets, and forms for our Senior Leaders. Prepare documents for our Leaders to present or distribute to the Board of Directors, including financial statement packages, schedules, and annual budget reports. Keep our databases up-to-date and generate communication. Prepare and maintain confirmation letters, correspondence, and mailing lists for external auditing groups. Coordinate the writing and maintenance of department policies and procedures, ensuring compliance with regulatory agencies. Process and track all requests for application, RFP, and contract submission, ensuring timely completion and proper documentation. File and maintain banking correspondence, including bank statements and payments. Supply Management: ordering office supplies, tracking deliveries, and managing inventory. Coordinate meeting logistics, including scheduling, room booking, and agenda preparation. Review and submit invoices for approval, ensuring accuracy and timely processing. Miscellaneous Support: Assist with various tasks such as order management, credit card.

Qualifications:Passion for Healthcare: Dedication to making a difference in the lives of others. Exceptional Skills: Strong interpersonal, organizational, and computer skills. Team Player: Thrive in a team environment, eager to support colleagues and contribute to collective success. Bachelors Degree Preferred

Interview Process• 1st round with Aspire recruiter Kara Robin• 2nd round with either phone screen or directly in person with hiring team