Executive Administrative Assistant

Executive Administrative Assistant - Investment Banking Securities Services

RESPONSIBILITIESHeavy calendar management. Call screening. Meeting scheduling & logistics (catering, conference room set-up, etc.). Travel & Expenses. Ensure company policies and procedures are followed. Visitor registration and access. Prepare high quality emails to individuals at all levels of the organization. Work cooperatively with the administrative assistants team, in providing back-up coverage. Hours: 8 am to 5pm (up to one hour lunch).

QUALIFICATIONS3-6 years of experience in Banking and/or Corporate environmentsExperience managing high volume calendars for high-level executives and teamsExperience with Concur (Travel & Expense)Proficiency with Microsoft Office (Outlook, PowerPoint, Excel)Proficiency with Zoom (to help setup/coordinate internal meetings)Ability to learn policies, procedures and processes quicklySavvy with Internet/Intranet usageCollege degree required (Associate minimum)

SKILLSHigh degree of motivation, initiative, sense of urgency and professional demeanorStrong written and verbal communication skillsOwnership approach to all tasks; initiative and confidence to complete projects with limited supervisionAbility to multi-task, prioritize and organizeStrong attention to detail and focus on accuracyExercise independent judgment in a variety of situationsTact and discretion when dealing with confidential matters; experience interacting with senior managementMotivated by a collaborative environment and willing to go the extra milePartner with the assistants team to ensure continuity of coverage for their respective groups

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.