Executive Administrative Assistant

Executive Administrative Assistant - Investment Banking Securities Services

RJOB DESCRIPTIONPrimary responsibility processing expenses using Concur for team of bankers.

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

• RESPONSIBILITIESMaintain complex and detailed calendarsScreen incoming calls and determine the level of priority, while using caution in dispensing informationManage the coordination and logistics of both internal and external meetingsArrange and coordinate complicated domestic and international travelOrganize all aspects for offsite conferences and external events, including catering and transportationProcess invoices and T&E expense claims for team members.
• Ensure all policies are followed and items are processed within provided guidelines.
• Act as a subject matter experts for policies and proceduresWork cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

QUALIFICATIONS5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environmentExperience supporting Managing Director level or aboveExperience managing calendars for high-level executives and teamsExperience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)Proficiency within Microsoft Office (Outlook, Teams)Proficiency with Zoom (to help setup/coordinate internal meetings)Excellent telephone etiquette and ability to manage competing priorities i.e. calendar managementAdvanced ability to organizeTact and good judgment in confidential situations, and proven experience interacting with senior managementStrong interpersonal, written, and oral communication skillsCollege degree is a PLUS

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.