Management Assistant

Posting Date

04/05/24

Application Deadline

04/21/24

Pay Range

Hiring Pay Range: $22.00 - $28.50 Hourly

Full Pay Range: $22.00 - $35.00 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

Job Type

Unclassified

Department

Office of Budget and Finance

About The Position

Do you have a passion for dynamic work and are looking for the opportunity to take advantage of your attention to detail and knack for precision skills? If so, this may be the perfect opportunity for you! The part-time Management Assistant provides advanced administrative support and analysis services to the Chief Financial Officer and staff, including financial, procurement, payroll, recruiting, hiring, and other support activities. The position coordinates office activities, performs research, prepares reports and presentations, and manages office administrative activities.

About Us

Here at Maricopa County Office of Budget & Finance, you can count on us to increase your potential! We value our staff and live by the motto, "Invest in us and we'll invest in you." We are trusted and innovative advisors to help leadership make informed fiscal decisions.

Your expertise is an asset. So what are you waiting for?

Let us be your long-term investment! APPLY NOW!

Proud to Offer

Perform work with a greater purposeTuition reimbursementExceptional work-life balance, with hybrid and alternative work schedule optionsOpportunities for growth and development within Maricopa CountyLow-cost, high-value healthcare for you and your qualifying dependentsPaid vacation, sick time, and parental leaveExtensive wellness program, including healthcare premium discountsEmployee discounts for goods and servicesMaricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1Learn more at Work With Us | Maricopa County, AZ

We Require

Two years of responsible-related Finance/Accounting and/or administrative experience Associate degree in public administration, business administration, finance, budget, or a closely related fieldAn equivalent combination of post-secondary education and/or job-related experience may substitute for the required education on a year-for-year basis

We Value

Bachelor’s Degree in Public Administration or Business or a closely related field

Job Contributions

Coordinate and manage office administrative activities, including facilities, technology, payroll and HR activities, and procurementFunction as a communication liaison for internal and external communications and assist the department staff in ensuring reports and communications are accurate and professionalProvide financial and procurement support services, including placing orders, monitoring contracts or quotes, processing invoices, and reconciling purchase card activityResearch and compile information from various sources with limited supervision. Perform ad hoc projects alone and in team environmentsAct as the department Payroll and HR Liaison, working closely with Central Human Resources on department payroll and processing HR paperwork Coordinate all recruitment and hiring activities, including new employee onboarding activitiesSubmit IT requests for telecommunications and technology needs and other related tasks for department employeesSchedule meetings and presentations, and coordinate meeting logistics and preparationsMake appointments, screen phone calls, handle visitors, and independently manage incoming correspondence and informal requestsCreate correspondence, reports, or other materials for review or official signature

Working Conditions

Part-time position: 30 hours per weekSome schedule flexibility is offered, subject to:6-8 hour workdayBusiness hour needs (7:30 am - 5:00 pm)Work in the business office is required on Mondays & TuesdaysA hybrid telework environment is available besides the required office daysWork is frequently subject to time pressures, multiple or complicated tasks, unscheduled tasks, and teamwork

Selection Procedure

Only the most qualified candidates will be consideredConsideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!