Project Manager

Hiring Date: Immediate – open until filled

THE COMPANYNzilani focuses on preserving historic leaded art glass windows, lamps and objects, as well as fabricating new architectural art glass. Jobs range in size from simple, residential windows; to monumental stained glass in historic settings and art pieces from private collections and museums. The team comes from a variety of backgrounds, but is united in its dedication to quality, art preservation and attention to detail. Our work is most fulfilling when at the intersection of equity, preservation and art. We do this by empowering collaborative partners by sharing processes, health and safety procedures and the importance of preserving cultural landscapes and the environment. JOB DESCRIPTION Our goal is to provide job opportunities for people who are driven but may not have had the chance to work directly in a conservation/preservation setting, due to challenges of intentional or unconscious bias. Candidates for this role will participate in creating a positive, productive, and healthy workplace (physically and mentally). They should be curious about all aspects of stained-glass preservation and art glass creation; while focusing on supporting the Nzilani team, clients, and projects by managing efforts to maximize efficiency. Success will be measured by your contributions to maintain or improve efforts of production, service and outreach. Room for career advancement within Nzilani is encouraged and will be supported by on-the-job training. Helping us visualize and implement new paths for client/project-based growth as well as effectively deepening ties with community-based partners and outreach are encouraged.

ESSENTIAL RESPONSIBILITIESThe scope of tasks listed below are not exclusive, and may change according to the needs of the company and future (unknown) clients as they arise over the time we work together.

IN THE STUDIO Opening Studio: In coordination with other managers, the Project Manager will be responsible for opening the studio at 8am, Monday through Friday. Overall project management and scheduling alongside the Studio Head and President, ensuring contracted work is progressing according to plan. Knowing the project’s scope of work inside and out Creation, upkeep and management of every project within its custom Asana categoryMaintain associated project documents such as certificates of insurance and othersTrack project hours, comparing them against the estimate Flagging projects that are at risk of going over the estimate and requiring change ordersRelaying project progress and confirming invoicing schedule with accounts receivable

Management of inventory tracking with Studio Head both for the studio & pre/during/post site jobs Checking stock to determine inventory levels, anticipating requirements for projects, placing and expediting orders, verifying receipt, stocking items, delivering supplies to workstationsMonitor equipment to maintain operability; complete preventive maintenance and troubleshoot failures

Client Communication to Support President and Studio Head:Using verbal and written communication to correspond with clients before, during and after project completion in a timely, firm, yet friendly manner. Initial point of contact for all potential projects - to schedule initial communications and consultationsMain point of contact for clients throughout the projectprovide regular updates and any changes in scope as they occuravailable for occasional client phone calls, texts or emails outside of working hours that may be needed for successful completion of each projectJoint point of contact for clients at final closeout of project - ensure Nzilani’s requirements and expectations are met AND client is happy

ON SITE | Punctuality is imperativeOk with a flexible schedule: some on-site meetings with clients/vendors/subcontractors outside of normal 8am - 6pm studio hours will be required – all will be scheduled. Assist Site Team from studioMay require firm reminders of team roles/ job scope to clients while working on siteOversee subcontractor and vendor coordination and relations when needed. At present, 1-2 large projects/year including: contracting, managing expectations and responsibilities, plus final sign off.

QUALIFICATIONSREQUIREDThree or more year's related project management experience, OR equivalent combination of education and experience. Commitment to diversity, equity, inclusion, access, and representation in your job as well as the companyDependableAbility to keep confidential matters/projects privateAbility to understand personal workload and meet deadlinesIndependent Learner & WorkerAbility to focus in a busy environmentPassion for spreadsheets, accuracy, and database management with proficient use of administrative software (e.g., Microsoft 365 - Word & Excel), cloud-based communication (e.g. Google Drive) and mobile technology Proficient with MAC computersExcellent Multi Tasker & Detail OrientedAbility to independently prioritize and switch gears as needs ariseAble to keep multiple schedules (president, team and projects) up to dateAbility to read all emails on a daily basis and respond to time-sensitive inquiries within one (1) business day (M-F)Able to keep work area clean and tidyClean Driving Record will be needed for driving to sites all over the Bay Area in company truck or personal vehicle (a gas stipend for own vehicle will be provided based on the annual per-mile reimbursement rate suggested by the IRS &/or by the California Department of Human Resources)Personal cell phone - compensation for work related use is providedAble to safely lift 30lbs. Provide at least three references (personal &/or professional) that collectively talk about the job requirements PREFERRED SKILLSProject Management at an architectural preservation company, construction company, architecture firm or arts related business (art moving company, art gallery, etc.)An understanding of construction contracts and Gantt chartsUnderstanding &/or interest in preservation practicesAbility to assess, summarize and present official & technical documents to in-house staff clearlyExperience with Quickbooks, Squarespace, Calendly, Blurb, Dropbox, and Adobe Creative CloudExperience with Asana (or other organizational app such as Slack, etc.), Verbal/Writing Skills to type documents, reports and correspondenceAssist with task planning and implementationUnderstanding of nonprofit and business management models SALARY & BENEFITS· Compensation is commensurate with experience. Range: $60 - $68k dependent on skills· Monthly reimbursement for smartphone and mileage use for business related activities.· Paid Time Off: 40hrs/year· Medical Coverage: Monthly flexible healthcare savings plan· Paid Sick Leave: Up to 40 hours or 5 days per year· 401k Plan: Optional plan with an annual contribution match of up to 4%. The application review process will begin on April 5, 2024, and the position will remain open until filled. To apply: Please e-mail submit a cover letter and resume to hello@nzilani.comNote the position for which you are applying in both your cover letter and email. If applicable, please include images of your work. Applicants without both a cover letter and a resume will not be considered.