Assistant/Office Manager
🔒 Direct submission to hiring team • Zero candidate fees
Role & Company Overview
📋 Role Overview & Responsibilities
On behalf of my client, a boutique, healthcare-focused PE firm in Midtown.
Hybrid role, in-office 4 days/week.
Responsibilities include
- Managing team calendars & scheduling appointments, meetings, and conference calls.-Coordinate travel arrangements for team members, including booking flights, hotels, andtransportation.-Greeting and welcoming guests into the office, ensuring a professional and hospitableenvironment.-Maintaining office supplies inventory by checking stock levels, anticipating needs, andplacing orders as necessary.-Answering and directing phone calls in a courteous and timely manner.-Assisting in managing interactions with the building management, including maintenancerequests and security protocols.-Handling incoming and outgoing mail, including sorting, distributing, and posting asrequired.-Supporting the administrative needs of the team, including document preparation, data entry,and filing.-Taking the initiative to identify areas for process improvement and implement solutions toenhance office efficiency.
Qualifications:-Proven experience in an administrative or office management role, preferably in aprofessional services environment.-Excellent organizational skills and the ability to prioritize tasks effectively.-Strong attention to detail and accuracy in work.-Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant softwareapplications.
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This position is located in New York City Metropolitan Area with potential relocation and sponsorship assistance depending on candidate qualifications.
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