Program Assistant

Job Title

Program Assistant

Agency

Texas A&M University

Department

Dean Of Veterinary Medicine

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs. To learn more, please visit our website https://vetmed.tamu.edu/

What We Want

The Program Assistant provides support to the School of Veterinary Medicine & Biomedical Sciences Office of Research and Graduate Studies.. We are looking for an individual who believes in our mission and who takes pride in administrative work that enables our team to advance student success and the office goals. The person in this position will work collectively and cohesively as part of a team of administrative coordinators to support our office. The ideal candidate will therefore have office support experience, superb organizational skills, attention to detail, and a spirit of service. If the above description matches what you are seeking, we invite you to apply for this opportunity.

What You Need To Know

Compensation will be commensurate to selected hire’s experience.

Required Education and Experience

Bachelor’s Degree or equivalent combination of training and experience.

Required Knowledge, Skills, and Abilities

Knowledge of word processing and spreadsheet applications. Verbal and written communication skills. Ability to multi-task and work cooperatively with others.

Preferred Qualifications

One year of administrative experienceExperience arranging travel and developing itinerariesAbility to identify work prioritiesGood organization and time management skillsAdept at written and oral communicationAbility to multi-task and work cooperatively with othersCustomer service orientedMicrosoft Office Suite and Adobe

Responsibilities

Coordination of Supply Inventory, Ordering and Finances: Responsible for assessing supplies and inventory and orders as needed. Coordinates of all ordering for the unit. Interfaces closely with the school’s business coordinators and administrators to ensure orders are handled properly and appropriate accounts are utilized. Responsible for the unit’s credit card and for reconciling the credit card each month. Logistical Coordination of SVMBS Office of Research and Graduate Studies Program and Event: Logistical coordination of the numerous programs and events that are organized by the SVMBS Office of Research and Graduate Studies. Creates advertisements, collects RSVPs, creates pre and post event surveys, arranges room reservations, provides AV support, orders food, coordinates the requisite vendors to execute the event, etc. Travel Coordination: Manages all travel associated expense reports and reimbursements for travel of those within our unit, prospective graduate students, and guests. Data collection: Provides data collection services for both research and graduate programs within the School of Veterinary Medicine & Biomedical Sciences. Administrative Support and Liaison with Graduate Student and Postdoc Groups: Serves as administrative support and act as a liaison with the school’s Graduate Student Associate and the school’s Postdoctoral Association. Serves as the college administrative representative on the TAMU Postdoctoral Research Symposium Planning Committee to coordinate the annual TAMU Postdoctoral Research Symposium. Scheduling Support for the Unit: Arranges all room reservations and works with the school’s facilities office to ensure facilities needs are met for programs and events. Responsible for placing all unit events on the college calendar and as appropriate developing digital announcements to be displayed on monitors throughout the school’s buildings. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.